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Valid Excused Absences are an illness, which may be either mental or physical; a family death; an absence permitted by a school age minor’s individualized education program (IEP) or Section 504 Plan; a family emergency; a family event; observance of religious holiday; medical appointment; pre-approved education/vacation leave.

  • Students will be expected to obtain make-up work from their teacher and to complete make-up work and assignments within assigned timeframe.
  • A student’s academic grade should not be penalized for absences or tardies.
  • Teachers will be responsible for providing students with make-up work and identifying a reasonable deadline for completion.

Illness or Medical Appointment

    1. Parent provides a note from a health care provider to the front office.
    2. School front office staff records absence as E-DR.

Family Death, Family Emergency, Religious Holiday

    1. Parent provides notification to the school that the student will be absent.
      1. For students who have NOT missed 10 percent or more of the school year, parent notification (e.g. call, email) will be accepted for documentation of absence.
      2. For students who have missed 10 percent or more of the school year, additional documentation in addition to parent notification may be required (e.g. obituary, wedding announcement)
    2. School front office staff will record the absence using the appropriate school code (i.e. E-B, E-CT, E-R, E-FE).

Related to IEP or Section 504 Plan

    1. IEP or 504 Team identifies and documents in student plan specific criteria for excused student absences (e.g. doctor’s note identifies chronic medical illness, parent calls when student is absent due to chronic illness)
    2. IEP or 504 case manager communicates this criteria to front office staff.
    3. Parent provides notification to the school that the student is absent due to pre-identified individual student needs.
    4. School front office staff will record the absence using the appropriate school code.

Procedure for Education/Vacation Leave

A student may be allowed up to ten (10) days for education/vacation leave in a given school year, if prior arrangements have been made with the school for the student to make up his/her homework.

    1. Prior to education leave, parents complete an Education Leave/Vacation Form for approval.
    2. Teachers will complete Work to Be Completed section and determine a reasonable due date.
    3. School administration will verify education leave. If education leave exceeds 10 days within one school year, school administration will communicate with their School Performance Director to determine is approval of additional days may be granted.
    4. Students will complete work assigned by teacher and submit within the identified timeframe.

Unexcused Absence

If a parent fails to make prior arrangements with the principal for extended student absences and if the school cannot locate the parent or student to verify the reason for the student’s prolonged absence, the student’s absence is unexcused.  Students with unexcused absences may be able to make-up work subject to approval by the principal.

Click here for table of unexcused absence notification. 

Community and Legal Intervention

In accordance with state law, a school administrator, school resource officer, or truancy specialist may issue a notice of compulsory education violation to a parent of a school-age child if the school-age child is absent without a valid excuse at least five times during the school year.

A notice of compulsory education violation shall:

  • direct the parent of the school-age child to meet with school authorities to
  • discuss school attendance problems;
  • designate the school authorities with whom the parent is required to meet;
  • state that it is a class B misdemeanor for the parent of the school-age child to intentionally or recklessly fail to meet with designated school authorities to discuss attendance problems or fail to prevent the school-age child from being absent without a valid excuse five or more times during the remainder of the school year;
  • be served on the school-age parent by personal service or certified mail; and not be issued unless the school age child has been truant at least five times during the school year.
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